Yes, it does. But only in the short term! An efficient DMS saves time and costs in the long run. If your organization cannot do away with paper filing completely, you can use a hybrid system that recognizes the need for both paper and digital record storage. An efficient filing system, whether digital or traditional, stores business documents safely.
A locked cabinet is the simplest example of a secured filing system for paper records. In paper filing systems, organizations must plan to maintain physical copies of all paper records in a separate location as a backup. Most electronic filing systems or DMS include security features such as access control, password protection, and encrypted text to prevent unauthorized access to sensitive information.
The system maintains a log of when documents were accessed and edited, and the login details of the employees who accessed them. A DMS also installs checks and balances to reduce the risk of accidental deletion of important files. Since most organizations now use cloud storage for backups, it is easy to restore deleted files from the backup.
Electronic filing systems on the Cloud also protect against data from loss due to system failures or damage from natural disasters. Archived records play an incredibly important role in forward-looking decisions. A good office filing system preserves knowledge and crucial structural information about the organization. In essence, it tracks the development of the organization through the years and holds evidence of failure and success.
Filing Methods: Alphabetical, Numerical, Qualities of good filing Concept and purpose of Types of indexing Qualities of good indexing. Unit 7: Office Machines and Furniture Office machine : meaning Office furniture : meaning Factors to be considered Unit 8: Business Communication Concept of business communication Importance of business communication Sources of office information Types and means of Meaning of business letters Structure of business letters Qualities of good business Drafting a business letters Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
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An organized filing system can keep your documents safe and easy to access for years! We have tons of different products to choose from depending on what kind of a system you are setting up or maintaining.
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