I start all of my shortcuts with a slash to help with this. You could also use an asterisk, a tilde, or any other character that'll be easy for you to hit when needed but unlikely to come up in your regular typing.
Text Blaze isn't only for email templates, but it works quite well for that purpose. Text Blaze can do some pretty interesting advanced stuff, too, such as inserting dynamic variables — the current date, the current time, and so on. And whatever templates you create can be used in more or less any text field within your browser, so you could just as easily employ them in something like Google Docs, should the urge ever strike. Text Blaze is free for individual use, with a limit of 2, characters per saved template.
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More Insider Sign Out. Sign In Register. Sign Out Sign In Register. Latest Insider. Check out the latest Insider stories here. More from the IDG Network. Gmail tips: Snoozing, shortcuts, and other time-savers. Google Docs vs. Microsoft Word: Which works better for business? Google Sheets vs. Microsoft Excel: Which works better for business? Gerd Altmann. Table of Contents Gmail templates option 1: The basic, built-in system Gmail templates option 2: The supercharged in-site system Gmail templates option 3: The rich-formatting system Gmail templates option 4: The browser-based keyboard shortcut system Show More.
Hey, thanks for your email. Let's find a time to meet. We'll start with the most basic possibility and work our way up to the more advanced options. Gmail for business. For more information, check out our privacy policy. Written by Scott Tousley sjtousley. Canned responses is a Gmail feature allowing users to create and save multiple email templates in their inbox.
You must enable this feature in your Gmail Settings, and create templates, or 'canned responses,' before using this feature. Repeatedly copying and pasting the same email response is a nightmare. Make sure the 'Enable' option is selected on the 'Templates' prompt, and click 'Save Settings' at the bottom of the screen to save your changes. Click the three dots icon on the bottom right-hand corner of the compose window, hover over 'Canned responses,' 'Save draft as template,' and then click 'Save as new template'.
Type the name of your template in the 'Enter a new template name' field and hit 'Save'. Note: This will also auto-populate as your email subject line. Nice, we saved our first canned response. Now, here's how to insert the saved response into a new email. Click the three dots icon on the bottom right-hand corner of the compose window, hover over 'Templates,' then click on the template name.
This will auto-populate the body copy of the email and the subject line. Once your canned responses are created, they are easy to modify.
Follow these steps to edit a canned response:. Canned responses might seem like a small win, but these incremental performance improvements add up over time and set you apart. Give it a try. Want more? Originally published Mar 5, PM, updated March 05 Logo - Full Color. Search Hit enter to search. Why Use Email Templates in Gmail?
How to Create an Email Template in Gmail There are a few things you need to know to set up your email templates within Gmail.
You can also set them up in less than a minute. How to enable email templates in Gmail Step 1 is to enable the email templates feature in your Gmail account. Save your changes How to create a Gmail template The next step is to begin building a template within Gmail.
Click "OK' when the overwrite confirmation pop-up appears How to insert canned response into a new email Next, you will need to insert your templated content into your email. If you quickly want to activate your templates, it's even easier. When the response opens, add your recipient and then click send Although canned responses are no automation software like MailChimp , they're one of the best ways to save time on the busiest of days.
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